By HostBooks Inc.

01/12/2021 There are many compelling reasons for businesses and accountants to move their work to the cloud. For starter, a cloud-based solution helps to eliminate redundancy, allowing business owners and other concerned persons to access information in real-time to make informed decisions. Accounting solutions using cloud infrastructure not only addresses various issues related to data security, but it also gives your employees the flexibility to work from anywhere, which is crucial for the survival of any business during the current socially-distanced circumstances.


What exactly is the cloud?


Whenever you access your bank information or perform banking transactions through internet banking, you are relying on the cloud. The cloud allows you to access your data and programs from any Internet-enabled device from anywhere at any time.


What is cloud accounting?


Cloud accounting enables you to store business data and manage your business finances online, including keeping a record of your income and expenses, and assets and liabilities. Similar to a bank's website, the information is encrypted, ensuring that only person with login credentials can view it. Businesses have long been using such an online accounting solution to meet their accounting needs and make time for their core operations.


How does cloud accounting work?


Online accounting software helps you to move your books to the cloud, allowing you access your account from a web browser or through an application installed on your phone. Further, it enables you to connect your bank account so that the banking transactions securely flow to the books, saving you a lot of time and effort spent on transaction reconciliation.


What are the benefits of using cloud accounting software?


The following are some of the advantages of managing your business finances on the cloud:

1. The details about your income and expenses flow directly from your bank account to your books, eliminating the time-consuming activity of transcribing each transaction.
2. You can stay updated on your current financial position in real-time from wherever you are.
3. You can add multiple users and give access based on their expertise, allowing you to work together with your team and accountants.
4. With automatic backup, you don't have to worry about the possibility of data loss and theft. Further, you can customize your dashboard to get a clear view of who owes you money and the bills that are due.

Limitations of using traditional accounting software

1. The data stored in the offline system isn't synced across devices, meaning you are not able to access updated information in real-time.
2. You are limited to work on your books from a single computer. If you want to move data to another system, you will need to use an insecure or unreliable medium like a USB drive.
3. It is expensive and complicated to keep data backups, especially compared to cloud-based accounting software, which offers automated back-ups and upgrades.

Why the cloud and accounting make the perfect pair?


Accounting software for small businesses without the ability to access it through the internet can be uninteresting. You might be spending a lot of your time and effort to manually enter data into your books, taking the fun out of running a business. Online accounting solutions can save both time and money for small businesses.


Unlike desktop software, you don't need to install and can use cloud-based software from any internet-enabled device. Online accounting software allows small business owners to stay updated on their business performance and work together with their team members and accountants on the same business account. Also, you can use third-party applications from within the accounting solution, making it cost-effective, easy-to-use, and scalable.


Best-in-class security with cloud


Small business owners might be worried to store their sensitive business information in the servers of third-party cloud service providers. However, unlike data saved on your hard drive, cloud software provides you with one of the most secure ways to store your information. For instance, if you store data in the cloud and your laptop gets stolen, no one can get access to your data unless they have login credentials of your account.


Work smarter and faster with the cloud.



Online accounting software gives you extra flexibility to run your business from wherever you are, whether you are working from home or on the go. You can stay up-to-date about how your business is doing in real-time. As you always run the updated version of the software in the cloud, you no longer have to worry about installation to get the new features. Cloud accounting software opens a whole lot of opportunities to take your business to the next level.