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Top Tips to Protect Your Data Backup Systems

By Nakivo

06/18/2020 Backing your data is a great step to avoiding a data loss catastrophe. However, it’s insufficient if you don’t take other measures to secure the systems that hold your backed-up information. In this informative post, we share practical ways in which you can protect your Microsoft 365 backup systems. These tips also apply to any other type of backup system in your business. So, read on to discover more.
https://www.nakivo.com/microsoft-office-365-backup/
Rotate Tapes
If your business still uses tapes to store some data for internal use, it’s necessary to note that they have limited shelf life. Therefore, they can develop writing errors when you want to access your stored data. This way, you protect your data from accidental damage. Lastly, shredding them is one way of securing the data you stored in them because it prevents access by malicious persons.
Password-Protect Your Backups
It’s not enough to have data backup systems in place. You also need to protect them with passwords. Otherwise, you expose them to illegal access and casual intruders.
Limit Backup Access Rights
It’s essential to limit access to your backup systems to secure them. The reason is that the more people you allow to access them, the higher the chances of damaging or compromising them. Therefore, allow only workers who need to access the systems to do so. Consequently, it will be easier to restore your stored data during a disaster.
Verify Everything
Testing and verification are necessary for all matters regarding data backup. Therefore, test and verify them frequently. How do you do this? You can verify how secure the systems are by restoring the datastore on them. Make this testing a part of your regular system maintenance. Otherwise, you could end up shocked during emergencies when you discover that nothing works.


Mind Physical Device Storage and Security
It’s common for companies to back up their data on physical devices. Sadly, some of them assume these devices will always remain secure and intact. However, these tools can suffer physical damage or can be stolen. Therefore, you have to put in place physical measures to protect your data on them. For example, you can have extra locks and CCTV cameras to ward off any intruder.
Create a Data Backup Policy
Policies are practical for securing your data backup systems. Without them, you might have all the potential in the house but still achieve little to nothing. Why? Because your team will operate in anarchy given that policies are highly definitive tools for ensuring order. A good policy will guarantee the following:

  • Clarifying who should be responsible for backing up your data;
  • Specifying where the backup data should be stored;
  • Establishing how to access backed up files;
  • Defining how frequently you need to back up your data;
  • Describing how your team needs to move or transfer backed up data;
  • Determining you your employees can change backed up data;
Integrate Best Practices
Lastly, you have to integrate industry best practices into your efforts to protect your data backup systems. Some of the best practices you can implement in your business are:
  • Sharing metadata while keeping confidential or sensitive information unavailable to unauthorized users;
  • Creating codes to make your data unreadable;
  • Securing your data dictionary;
  • Encrypting sensitive data when transferring it to third parties;
  • Ensuring all your business computers have anti-virus and firewall software that updates regularly;
  • Protecting your data physically in locked drawers or on secure networks.
With these nuggets at your fingertips, you are better placed to safeguard all your data backup systems. The ball is now in your court to catapult your efforts to the next level.

About This Author

Nakivo

Having an extra copy of your Windows backups is vital for ensuring business continuity. windows server backup software Nakivo…

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